Powerful project collaboration features
Project management features support project teams throughout the entire project life cycle.
Project Portfolio Management
Stay on top of all your projects
- Have an overview of your entire project portfolio - whether for classic, agile or hybrid project management.
- Working on several projects, OpenProject allows you to create a project structure with hierarchies and marking projects as favorites.
- Keep an eye on the status of your projects with the project list or your individual project dashboard.
Project portfolio
Have your overview of your projects at any time with the personalized project lists, favorite projects or your custom project dashboard. Make project lists public or mark as favorites.
Share project lists
Create a persisted project portfolio by filtering your project lists, including by your own project attributes. Share your personal project lists with other users and groups.
Project hierarchy
Use a project hierarchy to structure your projects using parent projects and sub-projects.
Project overview page
Customize this dashboard with project attributes, widgets, and graphs to suit your needs. Choose from a variety of OpenProject widgets to visualize your project's status and progress.
Project life cycle
Monitor project life cycle and track progress of your project portfolio. Coordinate your project portfolio with custom project phases and phase gates.
Project templates
Create project templates in OpenProject to set up everything that you want to have available for future projects. It will save you time.
Project dashboard
The My page module is your personal dashboard that displays information about all your projects. Customize it to your needs.
Project changes
The project activity tracking displays changes in a project. From changes to a work package to project attributes, incl. project custom fields.
Multi-project views
Create custom filters across all of your projects to never lose track of important tasks. Share task views to give the team the same view.
Project Planning & Scheduling
Deliver your projects on time
- Activate the experience of your entire team to collaboratively create and visualize your project plan.
- Define your project objectives and break it down into smaller deliverables.
- Analyze required activities and create a detailed plan that shows how and when the project will provide the deliverables defined in the project scope.
- Plan your team member's priorities and workload in the team planner.
Gantt charts
Create a project management plan that visualizes how and when the work packages and milestones will be delivered. Generate a timeline collaboratively with the team.
Work packages
Work packages are items in your Gantt chart (e.g. phases, milestones, tasks, features, bugs etc.) with specific attributes, assigned to team members.
Relations and hierarchies
You can assign relations on functional or timely levels (e.g. successor or predecessor, blocked by, part of, etc.) as well as hierarchies (parent-child relationship).
Scheduling
Choose between automatic or manual scheduling mode to schedule your work packages.
Work week
Define working days and non-working days to schedule start and finish date of work packages during working hours.
Baseline comparison
Display changes to work packages tables and get a quick overview of what has changed over time, making it easy to report on project progress and status.
Calendar
The calendar displays work packages in calendar form. Keep an eye on all deadlines and subscribe via iCalendar format.
Date alerts
Date alerts allow you to receive a notification when a start or finish date of a work package is approaching.
Team planner
Get an overview of which team member is working on what and when tasks are due and schedule work accordingly.
Task management and issue tracking
Transparent responsibilities and tracking of progress
- OpenProject is the easiest way for teams to track their work and achieve results.
- Organize and prioritize your own tasks and assign tasks to team members.
- Have all tasks and communication in one place. Everyone is up to date about the progress and next steps.
Task lists
The dynamic task list provides an overview of all the work that has to be completed. Individual lists with filters help you to organize your tasks.
Assignee, accountable, watcher
Assign specific team members, groups or placeholder users to work packages as assignee or accountable. Watchers receive notifications about any changes.
Work package subject generation
Automatically generate work package subjects using predefined patterns to ensure consistent and structured naming. Reduce manual input and streamline your project workflows with standardized titles.
Notifications
Get updates in real time on all activities you have subscribed to. Use the notifications settings to customize and manage your email notifications.
Share work packages
Share individual work packages with users and groups outside of your project. Keep all stakeholders informed while keeping project information private if needed.
File management
Attach files directly to your work packages. Or use the Nextcloud or OneDrive/SharePoint integration (Enterprise add-on) to link files and folders with work packages and to set up project folders.
Incoming emails
Configure emails settings in OpenProject so that the incoming emails are transferred into a task automatically.
Attribute highlighting
Highlight the work package status, priority and finish date based on their values. See which tasks require your attention right away.
Export of work plans
Export work packages in various formats to create detailed up to date work plans for your project in a clean and practical format.
Agile, Kanban & Scrum
Achieve more with agile project management
- Agile teams have short development cycles. They iterate fast to build, measure and learn with each version.
- With fast user feedback they simply waste no time and can concentrate on building the right things. OpenProject is the perfect tool for agile teams that want to use agile methodologies such as Scrum.
- Agile teams can create and estimate stories, prioritize a sprint backlog and track tasks. It is tightly integrated into other modules such as roadmap planning, bug tracking and task management.
Basic Boards
Create flexible boards for any kind of activity you would like to track. Manually add cards and columns to the board.
Status Boards
A Kanban board for status updates. With a status board you can visualize and continuously improve the workflow.
Team Boards
Know who is working on what. In a cross-functional team you want to visualize the workload and know if everything is on track.
Version Boards
The Version Board facilitates the planning of a product development in several iterations. With each iteration you can add and improve features.
Boards for subprojects
The agile board for subprojects enables the distribution and visualization of workload across different (sub)projects and organizations.
Work breakdown structure
The board for parent-child elements allows you to create and visualize a work-breakdown structure for all of your projects.
Backlogs
Specify, record and prioritize user stories in a product or sprint backlog with your scrum team to start work by priority.
Taskboards
To support daily scrum meetings, all of a team's tasks and sprint impediments are recorded in a digital task board.
Story Points
Document the estimated effort directly as story points. The total effort for a sprint is calculated automatically.
Time tracking, cost reporting, budgeting
Time tracking and cost reporting for efficiently managing projects
- OpenProject makes time tracking easy. Stay on top of project budgets and time and costs spent.
- Create custom reports for accurate, current insight into project performance and allocated resources.
- Plan the cost for each project phase, and see how much of the allocated budget has been spent at a glance.
Track your time
Track your time easily. Log hours on work packages daily or weekly, and review your history anytime. Review and adjust your logs on the "My time tracking" page.
Time reports
OpenProject custom time reports let you keep track of the spent time, split down by projects or work packages, and generate PDF timesheet reports.
Labour costs
Assign an hourly rate to team members and set hourly rates by project member, time frame and project.
Cost reporting
With multiple filter options you can create your customized cost report and evaluate spent time and costs.
Unit costs
Have an eye on spent unit costs. Create flexible unit costs and book them to work packages.
Budgeting
With the budget feature you can plan labour as well as unit costs and keep an eye on the status.
Team collaboration
Track your time easily. Log hours on work packages daily or weekly, and review your history anytime. Track and adjust with ease on the My Time Tracking page in calendar or list view.
- OpenProject as a web-based software allows all project team members to access all information at any time.
- Collaborate and communicate in OpenProject to make sure all activities are recorded in the system.
- Discover how easy sharing information in the team in OpenProject is.
Activity
Display the activities in a project to gain a quick overview over the current status and changes.
Meetings
Manage your meetings including an agenda and minutes collaboratively in OpenProject.
News
The news module which gives you an overview over the latest news and updates in the project.
@notifications
Notify a specific team member by mentioning them directly via @name in the comment.
Internal comments
Add internal comments visible only to selected team members to share context without notifying the entire project.
Wiki
Manage project documentation, references, guidelines, user manuals, and much more in one central place.
Forums
In the forums in OpenProject you can discuss and comment on topics in a project with the team.
Product roadmap and release planning
Plan transparently by including all stakeholders
- OpenProject is the easiest way to plan, visualize and communicate your product roadmap.
- Share your product roadmap with your stakeholders, get feedback about your ideas and break it down into a detailed release plan.
- Align your product roadmaps with your company’s product strategy and create buy-in and transparency across all teams.
Roadmap
Get a direct overview of the progress of a version or multiple projects and analyze it based on multiple metrics.
Product timeline
Display your project features, tasks and milestones in a timeline to schedule and plan project completion.
Repository
Integrate a SVN or GIT repository in a project in OpenProject and access it directly via the module Repositories.
GitHub integration
With the GitHub integration, you can connect your project management directly with the development environment and have everything in view.
GitLab integration
OpenProject offers an integration with GitLab merge requests to link software development closely to planning and specification. Create merge requests in GitLab and link them to work packages in OpenProject.
Workflows and customization
Become more efficient with customization
- Adapt OpenProject to your organization's needs.
- Explore different forms of customization - from work package forms, workflows, custom fields and theme and many more.
- Reduce manual work and standardize to avoid errors and make your team faster.
Workflows
Define the workflow of statuses that your work package is going through until being finished and closed.
Custom actions
Discover powerful custom actions to standardize your workflows, avoid errors and reduce manual work.
Custom theme
Create your own theme to comply with your company’s corporate identity and guidelines.
Form configuration
Configure work package forms to fit your needs. Add or change attribute groups and add custom fields.
Attribute help text
Attribute help texts provide additional information for attributes in work packages and projects.
Custom fields
Create unlimited custom fields for work packages or project attributes. Allow multi-select custom fields and assign custom fields to multiple projects at once.
Roles and permissions
OpenProject offers a fine-granular roles and permissions management. Customize this according to your needs.
Groups
Create and manage groups. Assign them to work packages, add them as watchers or add them to a team board.
Placeholder users
Create placeholder users without email address in the system and already assign tasks to these users in the project.
Additional benefits
Beyond OpenProject's feature set
OpenProject offers you more than just features. Discover additional benefits that facilitate your project management.
Powerful API
A powerful REST API lets you integrate with any system, automates actions or lets you integrate own plugins.
Enterprise support
Rely on the professional and fast support provided by the OpenProject experts through a multitude of channels.
More integrations
OpenProject offers a Nextcloud, OneDrive/SharePoint integration (Enterprise add-on), synchronization with Excel, and more integrations to other tools.
Responsiveness for mobile devices
No separate iOS or Android App necessary, since OpenProject works perfectly responsive on all your screens.
OpenProject supports your native language
Available in more than 30 languages translated by an international active Community. We welcome contributions.
Add-ons for the construction industry
Include BIM project management features, such as 3D model viewer (IFC), BCF management, or a Revit integration.
Security
Best protection for your data
- As a company based in the European Union we are highly committed to data security and privacy and take all required action to protect your data and keep your digital sovereignty.
- We meet all data protection requirements in accordance with the General Data Protection Regulation (GDPR) and even beyond.
- We are a firm believer in open-source and invested heavily in the freedom of users. This encompasses the software freedoms granted by the GPLv3.
Secure authentication
Secure authentication mechanisms and password rules according to current industry standards. Passwords are securely stored using salted bcrypt.
2-Factor authentication
Use your mobile phone, an app-based authenticator, or WebAuthn as second factor for authentication to prevent anyone from accessing your account.
Single sign-on
With the single sign-on feature you can securely access OpenProject. Control and secure access to your projects with the main authentication providers.
LDAP sync
Synchronize OpenProject users and groups with your company’s LDAP to update users and group memberships based on LDAP group members.
Data encryption
Our cloud environment is continuously backing data, encrypted in transit (via TLS/https) and at rest (files, database (including backups) via AES-256).
Antivirus scanning
Uploaded files will be scanned for viruses with ClamAV antivirus engine and quarantined or deleted if viruses are found (only for on-premises installations).
