Project Portfolio Management

Stay on top of all your projects

  • Have an overview of your entire project portfolio - whether for classic, agile or hybrid project management.
  • Working on several projects, OpenProject allows you to create a project structure with hierarchies.
  • Keep an eye on the status of your projects with the project list or your individual project dashboard.
Learn about project portfolio management

Project list

Have your overview of your projects at any time with the project list or your custom project dashboard.

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Project hierarchy

Use a project hierarchy to structure your projects using parent projects and sub-projects.

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Project overview page

This is a dashboard that you can customize with widgets and graphs to your needs.

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Project templates

Create project templates in OpenProject to set up everything that you want to have available for future projects. It will save you time.

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Project portfolio

Create a view of your project portfolio by including your own project custom fields in the project list.

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Project reports

Choose from a variety of widgets that visualize project status and progress on the project overview.

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Project dashboard

The My Page module is your personal dashboard that displays information about all your projects. Customize it to your needs.

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Project Planning & Scheduling

Deliver your projects on time

  • Activate the experience of your entire team to collaboratively create and visualize your project plan.
  • Define your project objectives and break it down into smaller deliverables.
  • Analyze required activities and create a detailed plan that shows how and when the project will provide the deliverables defined in the project scope.
Learn about project planning and scheduling

Gantt charts

Create a project management plan that visualizes how and when the project team will deliver the work packages and milestones. Generate a timeline collaboratively with the team.

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Work packages

Work packages are items in your Gantt chart (e.g. phases, milestones, tasks, features, bugs etc.) with specific attributes, assigned to team members.

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Relations

Work package relations indicate any functional or timely relation (e.g. follows or proceeds, blocked by, part of, etc.). Timely relationships will be displayed in the Gantt chart.

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Scheduling

Choose between automatic and manual scheduling mode to schedule your work packages in the Gantt chart.

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Hierarchies

Define hierarchical relationships between work packages, i.e., one work package is the child of a parent work package.

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Calendar

The calendar shows all of the project's work packages in calendar form. Keep an eye on all your deadlines.

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Task management and issue tracking

Transparent responsibilities and tracking of progress

  • OpenProject is the easiest way for teams to track their work and achieve results.
  • Organize and prioritize your own tasks and assign tasks to team members.
  • Have all tasks and communication in one place. Everyone is up to date about the progress and next steps.
Learn about Task management

Task lists

The dynamic task list provides an overview of all the work that has to be completed. Individual lists with filters help you to organize your tasks.

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Assignee & accountable

Assign specific team members, groups or placeholder users to work packages as assignee or accountable.

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Notifications

Get updates on all activities you have subscribed to. Use the notifications settings to customize and manage your email notifications.

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Comments and history

Be up to date about what is happening via the activity history and inform your team members by commenting on work packages.

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Watcher

Add yourself or a team member as watcher to a work package in order to get email notifications about changes.

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Filter and grouping

Use the various filter and grouping options to display your preferred views with the information you need. You can then also save your created view.

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Incoming emails

Configure emails settings in OpenProject so that incoming emails are transferred into a task automatically.

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Attribute highlighting

Highlight the work package status, priority and finish date based on their values. See right away which tasks require your attention.

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Multi-project views

Create custom filters across all your projects to never lose track of important tasks. Share task views to give the team the same view.

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Agile, Kanban & Scrum

Achieve more with agile project management

  • Agile teams have short development cycles. They iterate fast to build, measure and learn with each version.
  • With fast user feedback they simply waste no time and can concentrate on building the right things. OpenProject is the perfect tool for agile teams that want to use agile methodologies such as Scrum.
  • Agile teams can create and estimate stories, prioritize a sprint backlog and track tasks. It is tightly integrated into other modules such as roadmap planning, bug tracking and task management.
Learn about AGILE, SCRUM & Kanban

Agile Boards

Use agile Boards to organize and prioritize your work with your team. You can choose between a Basic board and various Action boards.

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Status Boards

A Kanban board for status updates. With a status board you can visualize and continuously improve the workflow.

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Team Boards

Know who is working on what. In a cross-functional team you want to visualize the workload and know if everything is on track.

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Version Boards

The Version Board facilitates the planning of a product development in several iterations. With each iteration you can add and improve features.

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Boards für subprojects

The agile board for subprojects enables the distribution and visualization of workload across different (sub)projects and organizations.

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Work breakdown structure

The board for parent-child elements allows you to create and visualize a work-breakdown structure for your projects.

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Backlogs

Specify, record and prioritize user stories in a product or sprint backlog with your scrum team to start work by priority.

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Taskboards

To support daily scrum meetings, all of a team's tasks and sprint impediments are recorded in a digital task board.

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Story Points

Document the estimated effort directly as story points. The total effort for a sprint is calculated automatically.

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Time tracking, cost reporting, budgeting

Time tracking and cost reporting for efficiently managing projects

  • OpenProject makes time tracking easy. Stay on top of project budgets and time and costs spent.
  • Create custom reports for accurate, current insight into project performance and allocated resources.
  • Plan the cost for each project phase, and see how much of the allocated budget has been spent at a glance.
Learn More about Time tracking

Track your time

Log your time for the day or week on the work packages and see your time log history.

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Time reports

OpenProject's easy time logging and reporting allows you to stay on top of your spent time, split down by projects or work package.

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Labour costs

Assign an hourly rate to team members and set hourly rates by project member, time frame and project.

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Cost reporting

With multiple filter options you can create your customized cost report and evaluate spent time as well as costs.

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Unit costs

Have an eye on spent unit costs. Create flexible unit costs and book them to work packages.

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Budgeting

With the budget feature you can plan labour as well as unit costs and keep an eye on the status.

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Team collaboration

Keep your team up to date

  • OpenProject as a web-based software allows all project team members to access all information at any time.
  • Collaborate and communicate in OpenProject to make sure all activities are recorded in the system.
  • Discover how easy sharing information in the team in OpenProject is.
Learn about team collaboration

Activity

Display the activities in a project to gain a quick overview over the current status and changes.

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Meetings

Manage your meetings incl. agenda and minutes collaboratively in OpenProject.

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News

The news module which then gives you an overview over the latest news in the project.

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@notifications

Notify a specific team member directly by mentioning them via @name in the comment.

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Wiki

Manage project documentation, references, guidelines, user manuals, and much more in one central place.

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Forums

In the forums in OpenProject you can discuss and comment on topics in a project with the team.

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Product roadmap and release planning

Plan transparently by including all stakeholders

  • OpenProject is the easiest way to plan, visualize and communicate your product roadmap.
  • Share your product roadmap with your stakeholders, get feedback about your ideas and break it down into a detailed release plan.
  • Align your product roadmaps with your company’s product strategy and create buy-in and transparency across all teams.
Learn more about product roadmaps

Roadmap

Get a direct overview of the progress of a version or multiple projects and analyze it based on multiple metrics.

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Product timeline

Display features and tasks in a timeline to schedule and plan completion.

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Repository

Integrate a SVN or GIT repository in a project in OpenProject and access it directly via the module Repositories.

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GitHub Integration

With the GitHub integration, you can connect your project management directly with the development environment and have everything in view.

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Workflows and customization

Become more efficient with customization

  • Adapt OpenProject to your organization's needs.
  • Explore different forms of customization - from work package forms, workflows, custom fields and theme and many more.
  • Reduce manual work and standardize to avoid errors and make your team faster.
Learn about Workflows and Customization

Workflow

Define the workflow of statuses that your work package is going through until being finished and closed.

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Custom action

Discover powerful custom actions to standardize your workflows, avoid errors and reduce manual work.

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Custom theme

Create your own theme to comply with your company’s corporate identity.

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Form configuration

Configure work package forms to fit your needs. Add or change attribute groups and add custom fields.

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Attribute help text

Attribute help texts provide additional information for attributes in work packages and projects.

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Multi-select custom fields

OpenProject allows you to introduce unlimited custom fields for work package or project attributes. Allow multi-select custom fields.

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Roles and permissions

OpenProject offers a fine-granular roles and permissions management. Customize this according to your needs.

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Groups

Create and manage groups in OpenProject and assign them to work packages, add them as watchers or add them to a team board.

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Placeholder users

Create placeholder users without email address in the system and already assign tasks to these users in the project.

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Additional benefits

Beyond OpenProject's feature set

OpenProject offers you more than just features. Discover additional benefits that facilitate your project management.

Powerful API

A powerful REST API lets you integrate with any system, automates actions or lets you integrate own plugins.

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Enterprise support

Rely on the professional and fast support by the OpenProject experts via different channels.

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More integrations

OpenProject offers a Nextcloud integration, Excel synchronization and more integrations to other tools.

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Responsiveness for mobile devices

No separate iOS or Android App necessary, since OpenProject works perfectly responsive on all your screens.

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Supports your native language

Available in more than 30 languages translated by an international active Community. We welcome contributions.

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Add-ons for the construction industry

Include BIM project management features, such as 3D model viewer (IFC), BCF management, or a Revit integration.

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Security

Best protection for your data

  • As a company based in the European Union we are highly committed to data security and privacy and take all required action to protect your data and keep your ditial sovereignty.
  • We meet all data protection requirements in accordance with the General Data Protection Regulation (GDPR) and even beyond.
  • We are a firm believer in open-source and invested heavily in the freedom of users. This encompasses the software freedoms granted by the GPLv3.
Learn more about Data security

Secure authentication

Secure authentication mechanisms and password according to current industry standards. Passwords stored by OpenProject are securely stored using salted bcrypt.

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2-Factor authentication

The two-factor authentication will prevent anyone from accessing or using your account and adds an additional level of security to your project organization.

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Single sign-on

With the single sign-on feature you can securely access OpenProject. Control and secure access to your projects with the main authentication providers.

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LDAP sync

Synchronize OpenProject users and groups with your company’s LDAP to update users and group memberships based on LDAP group members.

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End-to-end encryption

Our cloud environment is continuously backing up user data with data at rest being fully encrypted with AES-256.

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Get started now

Try OpenProject now with your team and get convinced!

The OpenProject premium features are part of our Enterprise on-premises and cloud plans. With the upgrade to a paid version, you will support the development and maintenance of the open source project.