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We are happy to announce that OpenProject is now available in the Univention App Center! OpenProject is tightly integrated into the Univention Corporate Server. This means:

  • It is easy to install: The software package is deployed from the App Center with one click.
  • It is easy to maintain: Application updates are regularly provided by us. They can be easily deployed through the integrated update mechanism.
  • It is easy to use: The users use their UCS login for single-sign-on

Try it and let us know what you think.


Available in Univention App Center


Project management with OpenProject

Setting up and managing projects in a structured way is crucial for successful organizations. OpenProject enables users to create and manage projects as well as to collaborate together with other team members.

Let’s take a look at how to use OpenProject for project management. To make the steps more tangible we’ll use the example of a fictional company – ABC Inc. – which wants to track its projects using OpenProject.

ABC Inc. is a manufacturing company which produces parts in various locations and countries. The company wants to use OpenProject to track and manage all its locations.

1. Project conception and initiation

The initial step when setting up OpenProject is the creation of a project hierarchy. ABC Inc. decides to create a main project to track its general, high-level information.

For each of the different location, the company creates a separate project which is a sub-project of the main project.

This is possible by selecting the entry “Projects” from the header menu and choosing “+ New project”.

Create-project

Upon creating those project, the company adds users to the different projects while giving users different permissions (roles) in the projects.

Managers – who should have more permissions within a project – get the role “Project admin” while project members get the role “Members”.

For each project the project responsible is assigned in the project settings.

Add-Member

The functionality and scope of each project can be customized. Since the main project is mainly used only for reporting purposes, only the modules “Timelines” and “Work package tracking” are activated in the project settings.

Since some of the projects are recurring, ABC Inc. also creates a project which serves as a template for similar projects.

Those templates can then copied in the project settings.

2. Project definition and planning

The goal of the project should be immediately clear, therefore ABC Inc. adds a description to each of its projects, detailing its scope.

In order to visualize the phases and milestones in the project, the company creates a timeline in the main projects and in the various sub projects.

Using status reportings, the company creates a multi-project timeline report and displays the timeline for the main project and sub-projects in the main project.

In order to inform new project members directly about the current state of planning, the status report is then included in the project overview page.

Timeline

Controlling cost and effort is an important factor in measuring a project’s success. Therefore, a project budget is created in order to track spending.

The budget can be created by selecting Budget in the side navigation and then click + Budget.

Unit cost and personnel coste can be assigned to the budget.

Budget

3. Project launch & execution

With the setup and configuration complete project members can now start to create and update work packages in the project.

In order to map the effort within the project to the budget, the work packages which are associated with the budget are assigned to it.

When time or unit costs are logged on one of these work packages, the budget is updated accordingly.

During the project’s duration users can create meetings for coordination and document progress in wiki pages.

WorkPackages

4. Project performance & control

The performance of a project can be tracked by using the budget and comparing recorded costs with projected expenses.

Changes and delays which occur during a projects life time can additionally be recorded using the planning comparison in the timeline.

5. Project close

Upon completion of a project, the project can be archived and is no longer accessible. Archived projects can later be unarchived.

Alternatively, projects can be deleted completely.

Need a demo?

If you want to take a glance at OpenProject or test all features thoroughly, just create a free trial.


OpenProject 5.0.17 has been released. The release contains several bug and accessibility fixes as well as several design improvements.

We recommend the update to the current version.


OpenProject vss Redmine

OpenProject vs. Redmine: A comparison of OpenProject to Redmine shows how both tools now differ in design and usability even though they have the same roots.


OpenProject 5.0.16 has been released. The release contains several bug fixes as well as performance and design improvements.

We recommend the update to the current version.


OpenProject 5.0.15 has been released. The release contains several bug fixes and accessibilty improvements.

We recommend the update to the current version.


Logo-OP-5.1

OpenProject 5.1 is on the horizon! A new version of OpenProject will be released soon. Reason enough to provide an outlook on new features and improvements included in this release.


OpenProject 5.0.14 has been released. The release contains several bug fixes.

We recommend the update to the current version.


OpenProject 5.0.12 and 5.0.13 have been released. The releases contains several bug fixes and resolves some installation errors.

We recommend the update to the current version.


Work packages split screen

Keeping track of all relevant data within a complex project environment without being drowned by too much information – this is still a challenge for all of us within our daily business. OpenProject can support project teams throughout the whole project life-cycle. How did OpenProject evolve throughout the last year and how can OpenProject help to efficiently plan, steer and communicate within project teams?