OpenProject vs Trello – A comparison
OpenProject vs Trello: Trello is one of the most popular and user-friendly project management software tools out there.
Let’s take a look at the difference between OpenProject and Trello and see which use cases they cover and where their strengths lie.
Issue & task tracking
Both OpenProject and Trello provide simple issue tracking which allows users to quickly create tasks and deliverables.
Tasks in Trello are easily created via boards. It’s very simple to create multiple tasks quickly.
In addition, it is possible to specify tasks and add some additional attributes. This includes e.g. due dates and the priority.
OpenProject offers multiple issue types which can be highly customized via custom fields.
Tasks can be created quickly and provide a large number of possible attributes.
With the upcoming OpenProject version (OpenProject 5.1) it is possible to very quickly create new issues in the list view.
Additionally, existing tasks can be rapidly updated in the list view.
Project planning with Gantt chart
A key requirement for many projects is the ability to plan and track a project’s progress through a Gantt chart.
Trello does not support progress visualization using Gantt charts.
There are however several third-party plugins which add Gantt charts to Trello.
OpenProject enables progress visualization using Gantt charts both for single projects as well as multi-hierarchy projects.
Gantt charts are automatically filled with existing work packages and can be filtered / configured to meet specific needs.
Cost and time tracking
An essential feature for any larger project is the ability to track the time as well as the cost spent on a project.
Trello does currently not offer a functionality to log time or costs.
There are however some integrations with third-party tools.
Time tracking can be enabled for each project separately within OpenProject.
Additionally, OpenProject allows users to track costs – both personnel costs as well as unit costs.
Furthermore, budgets can be created within projects to compare planned and realized costs.
A sophisticated permission model allows users to restrict the data that users can see. This includes for example whether they can only see and edit their own tracked time or those of all users within a project.
Aside from the differences in functionality there are also additional criteria which should be considered.
Data security is one important aspect when choosing a project management tool. Therefore both OpenProject and Trello offer regular data backups.
When software is open source it provides maximum flexibility and independence: Users can make their own adjustments.
Thus, OpenProject is open source. Trello on the other hand is proprietary.
Conclusion OpenProject vs Trello
In conclusion: Trello offers several fast and simple options for issue tracking. Optionally team members can be invited.
It is an excellent choice for managing individual projects or small teams.
OpenProject has a comparatively steeper learning curve than Trello.
However, it has a stronger focus on project management and provides additional features. This includes Gantt charts and time / cost tracking.
As a result, OpenProject excels in particular when working with larger teams or when managing multiple projects.
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