OpenProject 11 with top-down scheduling, more agile boards, and project templates

Estimated reading time: 8 minutes

At OpenProject we are always focusing on how to improve team collaboration and project management to get projects done more accurately and easily. This new release will bring all sorts of features that will improve classical as well as agile project management. We have implemented a top-down scheduling which introduces the option to schedule tasks manually in OpenProject. Also, we have done a lot of improvements to the agile boards, e.g. to create a work breakdown structure for your projects. Furthermore, we have developed project templates as well as better project portfolio management. We hope that you find these top features, and the more than 100 other new features packed in this release, useful.

We recommend to update your on-premises installations promptly. The OpenProject Enterprise Cloud instances will be automatically upgraded today, October 12th, 2020.

What is new in OpenProject 11.0?

Top-down project scheduling with new manual planning mode

Top-down scheduling enables the project team to define all tasks involved in a project, starting with a fixed start and finish date, and breaking it down into smaller work packages. The new manual scheduling mode in OpenProject allows to set a start and finish date of the parent without being affected by the start and finish dates of its children. You can now plan a project top-down without knowing all tasks at the start of the project.


Moving a child element in the manual scheduling mode will not move the dates of the parent element. It will now indicate the scheduling differences with a blue or red bracket underneath (e.g. when a child is shorter or longer than the parent phase). Also, we have added a grey background on hover to indicate the parent-child-relationships.

Now, in OpenProject you can rely on both, top-down and bottom-up planning or even a combination of both. The approach you choose depends on your specific planning goal.

Top-down scheduling OpenProject

Versatile agile boards give you more options (Enterprise add-on)

The new board types in OpenProject allow you even more flexible agile project management. Now, you can create a work breakdown structure for your project by adding parent-child-elements as a board. Select the parent work packages from the list and create a board with all corresponding children work packages.

WBS (work-breakdown-structure) boards

WBS boards

Agile boards for subprojects

Also, project hierarchies can now be displayed in the boards, e.g. to distribute tasks between subprojects. Subprojects can be selected as lists.

subprojects board

New boards creation screen to select different board types

Furthermore, we have implemented more improvements to the agile boards, such as a better board creation modal. It is now much easier to choose a new board from the available options.

board creation modal

Cards with details view in boards

To get more information about the cards in a board and to enable quick and easy updates of all work package attributes incl. custom fields, we have enabled a split-screen view also for the boards view. The new split screen view can be enabled via the info icon on the cards.

boards split screen

Project templates for easy project creation

The new project templates allow you to create projects based on predefined templates. When setting up a project you can define whether this project should be used as a project template. You will then have the possibility to select a predefined project template when creating a new project which already includes all configurations, e.g. assignee, project plan, work breakdown structure.

project templates

Improved project portfolio management

The configuration of the “view all projects” page now enables better project portfolio management. You can configure the “view all projects” list to show relevant project information for all projects, e.g. add custom fields for projects and remove columns which are not needed. With the link to the Gantt charts view you can directly open a global work packages view for all projects, configured to your needs, e.g. to show all milestones across all projects.

project portfolio management

Harmonization of the time and costs modules

Tracking spent time and costs is now much easier with the improved and harmonized modules for time and cost reporting. The modules Time tracking and Cost reporting have been combined. Whenever you want to track time and/or costs in a project, the new module Time and costs needs to be activated in the project settings. It automatically adds the time tracking and cost reporting functionality to the project. The Budgets module will remain unchanged and additionally enables project budgets to be tracked.

Time and costs

Improvements of the WYSIWYG editor

We have again added many improvements to the WYSIWYG editor, i.e. for wiki pages or the work packages description. For example, you can now adjust the image size in the editor.

resize images

Additionally, it is now possible to add macros to insert project or work packages attributes to the wiki or work package description.

Attribute help texts for projects (Enterprise add-on)

Enterprise add-on

We have now also expanded the attribute help texts for projects. You can define help text for all project attributes, such as status or accountable or any custom field for projects. A small question mark icon will appear behind the attribute in order to make the entry of this information easier and eliminate errors.

project help texts

Copy boards and project dashboards

Boards and project dashboards can now also be copied when copying a project. This enables you to set up a default project and copy it to set up a new project.

As always,…… there’s much more!

There are lots and lots of new things we packed into 11.0 to tell you about. Please see a complete list of all features, bug fixes and usability improvements in our OpenProject 11.0 release notes.

Installation and Updates

To use OpenProject 11.0 right away, create an instance and test 14 days for free in the Cloud.

Prefer to run OpenProject 11.0 in your own infrastructure? Here you can find the Installation guidelines for OpenProject.

Want to upgrade from your self-managed Community version to try out the Enterprise add-ons? Get a 14 days free trial token directly out of your current Community installation.

Navigate to the → AdministrationEnterprise edition and request your trial token.

Migrating to OpenProject 11.0

Follow the upgrade guide for the packaged installation or Docker installation to update your OpenProject installation to OpenProject 11.0.

We update the hosted OpenProject environments (Enterprise Cloud) automatically.


You will find useful information in our documentation or you can post your questions in the Forum.

Release Notes

Please refer to the OpenProject 11.0 Release Notes for an overview of all the new and improved features, as well as a list of fixed bugs.


Special thanks go to all OpenProject contributors without whom this release would not have been possible:

  • All the developers, designers, project managers who have contributed to OpenProject 11.0.
  • The City of Cologne for sponsoring some of the open source features and thus contributing them to the Community.
  • Every dedicated user who has created feature request, reported bugs for 11.0 and also supported the community by asking and answering questions in the forum.
  • All the engaged users who provided translations on CrowdIn.

What’s next?

We are continuously developing new features and improvements for OpenProject. If you’d like to preview what’s coming in the next release, be sure to check out our development roadmap.

To stay up to date with the recent development, please follow OpenProject on Twitter, LinkedIn and star us on GitHub.