Deadline management made easy: Use customized date alerts!

Geschätzte Lesezeit: 4 Minuten

Do you know the nagging feeling of missing an important deadline? With automized deadline management, you can say goodbye to this feeling and enjoy a more relaxed work environment. OpenProject offers you several features to manage your deadlines – first and foremost the customizable date alerts (Enterprise add-on). Read more about how to stay on top of your tasks and deadlines with OpenProject.

Most of us have found ourselves in a similar situation at some point: You wake up, already thinking about a long list of personal to-dos swirling in your mind – in addition to the work tasks demanding your attention. While getting ready for work, you can’t shake off the nagging feeling that something important is slipping through the cracks. Hours later, you suddenly remember what it was – because your colleague reminds you about that important task that was supposed to be completed yesterday.

Deadline management – risks and solutions

Let’s inspect the six main reasons why deadline management could fail – and find solutions for each risk, using the OpenProject management software:

Risk Solution Feature in OpenProject
no or unclear deadlines set a traceable deadline date picker: start- and finish date
forgotten deadlines automatically be reminded of upcoming/overdue deadlines date alerts (Enterprise add-on)
started too late to be able to finish in time automatically be reminded of upcoming/overdue start dates of a task or phase date alerts (Enterprise add-on)
delay of a subtask automatically change deadlines of parent task work package relations, optionally visualized in a Gantt chart
no one (feeling) accountable define clear roles for a task set the following roles: assignee, accountable and watcher
bad communication automatically be reminded of any changes on a task notification center with customizable notifications / mentioning @colleagues directly in a task comment

A closer look: OpenProjects date alerts feature

The date alerts feature was released end of 2022 and changed the deadline management for hundreds of OpenProject Enterprise users. As with many other OpenProject features, you can customize your notifications to your needs.

For approaching start or finish dates, chose between the following reminders regarding the due date:

  • same day
  • one day before
  • three days before
  • one week before

For overdue work packages, chose between the following reminders:

  • every day
  • every three days
  • every week

OpenProject set date alerts

Please note, that you are always notified for activities in work packages that you are mentioned in or of which you are being a watcher. You are also automatically notified if you are an assignee or accountable of a certain task, but may uncheck the boxes here.

Your benefits with date alerts for deadline management

  • no more risk of missing a deadline
  • generally more relaxed work
  • proactive task and project planning
  • risk migration: identify potential risks and bottlenecks in advance
  • improved communication
  • efficient resource management that maximizes productivity

Please note: Date alerts are an Enterprise add-on. Try it out yourself by starting a trial. The trial is free of charge and won’t automatically change into a paid version afterwards. All you need is an e-mail address and a name for your instance. If you’re already using OpenProject in the Community edition, you can easily upgrade to the Enterprise add-on in your instance or send a message to sales@openproject.com if you have any questions.

Help us improve deadline management even more!

The date alerts feature made collaborating on projects a lot more organized and stress-free. But there is always room for further improvement! At OpenProject, we continuously work on improving the software. So let’s hear your ideas: Are your already working with date alerts? What experiences have you had and what would make your deadline management even better in the future? Tell us by simply adding a new feature work package here.

Before adding a new work package, please use the search bar in the header navigation on top or filter to look for similar feature requests. Read how to voice your opinion on what to build next: https://www.openproject.org/docs/development/submit-feature-idea/