Logiciel de gestion des réunions pour assurer une communication efficace
Planifiez, organisez et suivez vos réunions sans effort grâce à notre solution open source de gestion des réunions.
Organisez de meilleures réunions
Gestion transparente des réunions pour assurer une collaboration efficace
Les réunions sont au cœur d’un travail d’équipe efficace, elles favorisent la collaboration et l’alignement des objectifs. Pour les projets complexes et dynamiques, il est essentiel de disposer d’un processus de réunion structuré et efficace. Avec OpenProject, les équipes peuvent s’adapter rapidement, recueillir des informations précieuses et s’améliorer continuellement à chaque session. Créez des réunions individuelles ou des séries de réunions récurrentes pour rationaliser la communication au sein de l’équipe et gagner du temps.
Découvrez comment les fonctionnalités de gestion des réunions d’OpenProject vous aident à planifier des réunions, à créer des ordres du jour et à documenter les décisions de manière efficace. Attribuez des responsabilités aux membres de l’équipe, en veillant à ce que chaque tâche ait un responsable précis. Intégrez facilement les réunions dans votre calendrier et envoyez des invitations aux participants en quelques clics. Notre fonction de compte rendu de réunion permet de suivre les discussions et les actions de suivi, en garantissant ainsi que chaque conversation débouche sur des progrès tangibles et que vos projets restent sur la bonne voie.
Planifiez et collaborez efficacement
Planifiez et programmez des réunions sans effort
Créez rapidement des ordres du jour clairs et structurés pour que les discussions restent ciblées et efficaces. Invitez les participants directement par courrier électronique pour vous assurer que tout le monde reste informé et aligné.
Mode brouillon
Préparez les ordres du jour des réunions en mode brouillon afin d’organiser les sujets et de finaliser les détails avant le début de la réunion. Collectez les sujets, affinez les points de l’ordre du jour et reliez-les aux lots de travaux pendant que l’ordre du jour est encore privé, afin de vous assurer que tout est prêt avant de le partager avec les participants et de commencer la réunion.
En savoir plus sur le mode brouillon pour les réunions dans OpenProject
Créez des ordres du jour de réunion clairement structurés
Créez des ordres du jour structurés dans OpenProject pour que vos réunions restent ciblées et organisées. Divisez les ordres du jour en sections et en points clairs, ce qui facilite l’orientation des discussions et la couverture de tous les points clés. Liez les points de l’ordre du jour directement aux lots de travaux pour relier les tâches, les responsabilités et les mises à jour du projet de manière transparente. Cela permet à votre équipe de rester alignée et de s’assurer que chaque réunion permet de réaliser des progrès significatifs.
En savoir plus sur la planification de réunions dans OpenProject
Invitez les participants à la réunion
Invitez les membres de l’équipe directement par courrier électronique afin de faciliter leur participation à la conversation. En quelques clics, vous pouvez avertir les participants au sujet des réunions à venir, en veillant à ce que les principales parties prenantes soient toujours informées. Chaque invitation contient les informations essentielles de la réunion, de sorte que les membres de l’équipe savent à quoi s’attendre. La communication reste ainsi claire et l’engagement est stimulé dès le départ. Si les informations de la réunion changent, vous pouvez envoyer des notifications automatiques aux participants afin de maintenir tout le monde informé.
Lisez le tutoriel sur la gestion des réunions dans OpenProject
Meeting templates
Prepare meetings faster with reusable templates
Save time when planning meetings with reusable templates. Set up agenda sections and items once, then apply the template whenever you create a meeting. This keeps meetings structured and consistent while still allowing you to add topics for each session.
Recurring meetings
Stay organized with automated meeting creation
Managing regular meetings efficiently is crucial for keeping projects on track. Our recurring meetings eliminate the hassle of manually scheduling repeated meetings, ensuring consistency and alignment across teams. Easily set up meeting series based on a template, customize the frequency of your recurring meetings, and let the system handle the creation of each occurrence — so you can focus on productive discussions.
Flexible scheduling options
Define how often and with what intervals your meetings should recur. Enter all required meeting series information, including required frequency and interval.
Consistent agendas for ongoing topics
Maintain a structured meeting flow by linking work packages into your meeting series template. Upcoming meetings for this meeting series will be set up based on this template. Keep your recurring meetings structured and adaptable by using templates that can be adjusted at any time. Modify details as needed to reflect evolving priorities, and specify meeting occurrences within the series, ensuring flexibility without losing consistency.
Calendar integration
All project appointments in one place
Include meetings to your existing calendar system to maintain a unified schedule. This ensures that every planned session fits seamlessly into your team’s workflow, eliminating the risk of double-booking or missed appointments. Team members can see all meeting times and topics in one place, allowing them to manage their time more effectively. A streamlined schedule helps the whole team stay aligned and focused on priorities.
Recurring meetings
Present agendas clearly for hybrid and remote meetings
Presentation mode helps you guide meetings efficiently by displaying the agenda, notes, and outcomes step by step. Navigate through agenda items in real time, keep discussions on track, and ensure everyone follows along — whether participants join in person or remotely.
Clear structure
Streamline meeting structure
Link work packages directly to meetings
Connect agenda items directly to specific work packages, making it easy to reference tasks and project milestones during discussions. This ensures that every meeting is aligned with your broader project goals, keeping conversations productive and on topic. By directly linking to work packages, teams can dive into the details and make data-driven decisions with ease. This feature enables a smoother transition from planning to action, ensuring that no task gets overlooked.
Assign responsibilities
Easily assign responsibility for each agenda item, so everyone knows who is accountable for key tasks and follow-up actions. Clearly identifying roles during meetings eliminates ambiguity and empowers team members to take ownership of their work. This feature also helps keep meetings on track, as each person knows their role in driving outcomes forward. By setting clear expectations, you can foster a culture of accountability and proactive engagement.
Attach documents
Upload and manage all necessary files directly within the meeting page to ensure that everyone has access to the latest documents and references. No more digging through emails or shared drives during a discussion—everything you need is right here. Whether it’s project briefs, reports, or presentation slides, team members can easily refer back to attachments, ensuring more informed and effective conversations. It’s a simple way to keep everything in one place and streamline your team’s collaboration.
Meetings backlogs
Use the meetings backlog to collect and manage open agenda items that weren’t addressed during previous meetings. Whether your meeting is part of a series or a one-time occurrence, this feature helps ensure important topics aren’t forgotten. Easily review and reassign backlog items to future agendas, maintaining visibility and continuity across your discussions. It’s a simple way to keep your team aligned and focused on unresolved priorities.
Carry agenda items forward
Easily move unresolved agenda items to the next occurrence of a recurring meeting, so nothing gets overlooked. If only one or two topics remain open, you don’t have to copy the entire meeting, simply move them forward and continue the discussion where you left off. When needed, you can also duplicate agenda items to the next meeting while keeping the original meeting intact. This is ideal for recurring topics or when you want to preserve a complete record of past discussions. This flexibility keeps your meetings organized and ensures important conversations happen at the right time, without losing context or history.
Keep everyone on the same page
Simplify follow-up and improve accountability
OpenProject’s follow-up tools ensure that every decision and action item is recorded, tracked, and easily accessible. With features that simplify note-taking, streamline recurring meetings, and offer a detailed history of changes, your team can focus on driving results without losing track of important details.
Document outcomes directly in the agenda
You can add multiple outcomes to meeting agenda items in OpenProject, allowing you to capture key decisions, questions, and follow-up actions as the meeting progresses. Add notes, link existing work packages or create new work packages as meeting outcomes. This turns outcomes directly into actionable work packages, saving time. This feature enables you to document essential details directly within the agenda for both one-time and recurring meetings, ensuring a clear and structured record of discussions and outcomes.
Quickly copy meetings
Save time by copying past meetings. While setting up meetings with identical agendas is easier and more efficient using the Recurring Meetings function, copying is still a useful option when a specific meeting agenda only needs to be re-created once or has unique details.
Simply duplicate a meeting with a single click, adjust details if needed, and focus on what matters most — your project’s progress. It is an easy way to maintain consistency and keep your team aligned on long-term goals.
View meeting history
Keep track of every change made within a meeting with the meeting history. See who added or modified agenda items, attachments, or notes, and when the changes were made. This transparency allows team members to stay updated on any adjustments and ensures accountability throughout the process. By maintaining a clear audit trail, you can easily review past changes, resolve misunderstandings, and maintain a complete record of your meetings’ progress over time.
Export meetings as PDFs
Save meetings as PDFs and share meeting details with ease
Easily export your meetings into professionally formatted PDFs. Each summary includes agenda items, key outcomes, participants, and more—perfect for archiving, distributing to stakeholders, or printing hard copies for records.
