Connect project management and knowledge management with OpenProject and XWiki

Connect project work in OpenProject with enterprise knowledge in XWiki – and keep tasks, requirements, decisions and documentation linked in one open source workflow.

Project management meets knowledge management

Turn knowledge into actionable work

Connect work packages with requirements, technical documentation, decisions and other relevant knowledge. The OpenProject XWiki integration gives teams direct access to the context they need where work is planned and tracked.

Use OpenProject to plan, manage and track projects while XWiki provides a dedicated environment for structured knowledge management and documentation. Turn knowledge into actionable work, bring relevant project information into XWiki and avoid information silos between both systems.

Enterprise knowledge management with XWiki

For organizations with complex documentation

The XWiki integration is an Enterprise add-on for organizations that manage knowledge across projects, teams and departments. Use XWiki for structured enterprise knowledge such as requirements, technical documentation, processes, guidelines and procedures – and keep it connected to your project work in OpenProject. For project-specific documentation, OpenProject also includes wiki features that are available in all editions.

Connect OpenProject and XWiki

Set up XWiki as your wiki provider

Connect your XWiki instance to OpenProject by adding XWiki as a wiki provider. Once configured, users can connect their OpenProject and XWiki accounts and access XWiki content directly from their project work.

The integration uses a two-way OAuth 2.0 connection between OpenProject and XWiki. Existing XWiki permissions remain in place, so users can only access knowledge they are authorized to view.

Set up the XWiki integration

Link XWiki pages directly to work packages

Link existing XWiki pages to a work package or create a new XWiki page directly from OpenProject. Requirements, specifications, process descriptions and other documentation stay connected to the work they support and are accessible from the work package’s Wikis tab.

You can also reference XWiki pages directly in work package descriptions. This keeps important documentation close to the task and gives everyone involved quick access to the context behind the work.

Learn more about the XWiki integration

See where your project work is referenced

Track references across OpenProject and XWiki

See which XWiki pages reference an OpenProject work package directly in the work package’s Wikis tab. References from XWiki appear automatically, giving teams visibility into where project work is used or discussed in the knowledge base.

This creates traceability between documentation and execution. Teams can understand which requirements, specifications or other knowledge relate to a work package without manually searching XWiki or maintaining backlinks themselves.

Learn more about the XWiki integration

An open source alternative to Jira and Confluence

Project management and knowledge management without vendor lock-in

OpenProject and XWiki combine project management and enterprise knowledge management in an integrated open source stack. OpenProject provides an alternative to Jira for planning and tracking work, while XWiki provides an alternative to Confluence for structured documentation and knowledge management.

Keep control of your software and data with an open source solution focused on digital sovereignty, transparency and flexibility.

Explore the open source alternative to Jira and Confluence

Bring project management into XWiki

Work with OpenProject directly from your knowledge base

In addition to the XWiki integration in OpenProject, XWiki offers the OpenProject Integration (Pro) for connecting OpenProject with your XWiki knowledge base. Display OpenProject work packages on XWiki pages and create new work packages without leaving XWiki.

Explore the OpenProject integration for XWiki

Ludovic Dubost
By combining our expertise, we’re creating a compelling alternative to Atlassian’s Jira and Confluence — one that puts control and transparency back into the hands of the user. It’s a step forward for open source collaboration in Europe, and most importantly, it responds directly to what our customers have been asking for.

Ludovic Dubost

XWiki SAS and CryptPad

CEO and Founder

All integrations for OpenProject

Connect more tools with OpenProject

Besides the XWiki integration, OpenProject offers a number of other integrations that are worth considering: For repository management, OpenProject offers integrations for GitHub and GitLab. For file management, OpenProject offers integrations for Nextcloud (free on Community) and OneDrive/SharePoint (Enterprise add-on).

Explore all integrations and plugins for OpenProject

Preguntas frecuentes

The OpenProject XWiki integration connects project management in OpenProject with knowledge management and documentation in XWiki. It allows teams to connect XWiki pages with OpenProject work packages and navigate between project execution and the knowledge behind it.

The integration is particularly useful for organizations that manage extensive documentation and knowledge across multiple projects, teams or departments. Typical examples include requirements, technical documentation, company guidelines, processes and procedures that need to stay connected to project work.

OpenProject includes a built-in project wiki for project-specific documentation. XWiki is a dedicated knowledge management platform for organizations that need to structure and manage knowledge across projects, teams and departments. The XWiki integration is an Enterprise add-on, while the built-in OpenProject project wiki is also available without XWiki. Learn more about the OpenProject project wiki.

Yes. You can link existing XWiki pages to work packages or create new XWiki pages directly from OpenProject. XWiki pages can also be referenced in work package descriptions.

Yes. References from XWiki are displayed in the Wikis tab of an OpenProject work package. This makes it easier to see which documentation, requirements or other knowledge refers to the work package.

OpenProject and XWiki provide an integrated open source stack for organizations looking for alternatives to proprietary project and knowledge management software. OpenProject covers project planning and tracking, while XWiki provides structured documentation and enterprise knowledge management. Learn more about the OpenProject and XWiki alternative to Jira and Confluence.

The XWiki integration is an OpenProject Enterprise add-on, available in the Corporate plan. OpenProject’s built-in project wiki is available without the XWiki integration. See our pricing for more information about OpenProject Enterprise plans.

Yes. Apart from the XWiki integration which is an Enterprise add-on, OpenProject offers project wiki features that are freely available in all plans.

Administrators configure XWiki as a wiki provider in OpenProject and connect the two systems using OAuth 2.0. See the XWiki integration setup guide for detailed installation and configuration instructions.

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